Best Practices for Housing and Renting for International Employees in Germany

Relocating international employees to Germany is a strategic investment, but it comes with unique challenges, especially when it comes to housing. The German rental market is competitive and regulated, making it crucial for companies to establish clear, supportive housing that helps international hires settle quickly and comfortably.

At relokate, we specialize in immigration support for companies, helping you navigate these challenges with proven best practices that enhance employee satisfaction and reduce relocation stress.

Why Housing Support Is Critical for International Employees in Germany

Housing often represents one of the largest expenses during international relocation. More importantly, it greatly impacts the new hire’s quality of life, work performance, and overall well-being.

In Germany’s key cities such as Berlin, Munich, and Frankfurt, the demand for rental properties often exceeds supply, especially for well-located, family-friendly apartments. International employees face hurdles including:

• Strict landlord requirements and paperwork

• Language barriers

• Need for local registration (Anmeldung)

• Having German phone numbers and bank accounts already

• Deposits and credit checks

• Understanding German tenancy laws

Companies that proactively support housing needs can reduce time-to-productivity, boost retention, and create a smoother relocation experience.

Set Clear Expectations and Communicate Transparently

Clear communication with employees and all stakeholders (HR, relocation agents, line managers) is critical to avoid misunderstandings. Clearly outline:

• If there is any support provided for housing

• If yes, what the housing allowance covers

• What costs to consider for housing in Germany

• Rental market realities in Germany (e.g., deposit requirements, lease terms)

• How to handle potential additional costs like utilities or maintenance

Providing employees with detailed relocation guides can improve the housing search experience.

Step 1: Start with Temporary Accommodation

The fastest and most reliable way for international hires to settle in is by arranging short-term, furnished rentals (typically 1 to 6 months). This approach helps employees:

• Quickly secure a place to stay upon arrival

• Complete necessary city registration (Anmeldung)

• Explore neighborhoods and housing options firsthand

• Collect all required documents for long-term lease applications

Best Practices for Temporary Housing

• Recommend trusted, verified platforms or local serviced apartment providers.

• Warn employees about common rental scams.

• Provide a list of reputable contacts for furnished rentals.

• Consider offering company-sponsored short-term housing to ease the transition.

Step 2: Transition to Long-Term Apartment Search

Once registered and familiar with their new city, international employees can begin looking for permanent housing. This phase is more complex because landlords in Germany often require:

• Proof of income or employment contract

• SCHUFA credit report (German credit check)

• Rental history references

• A security deposit equal to 2-3 months’ rent

• Sometimes, a guarantor or “Bürge”

The apartment hunt can take weeks or months due to high demand and rigorous landlord vetting.

Tips for Long-Term Housing Success

• Encourage employees to gather all necessary paperwork before applying.

• Connect them with relocation experts or trusted real estate agents familiar with expat rentals.

• Help explain German lease terms, tenant rights, and notice periods.

• Support with negotiations on lease conditions when possible.

Step 3: Provide Ongoing Relocation Support

Housing isn’t the only challenge. Moving to Germany involves adapting to a new culture, legal system, and local bureaucracy. A structured support system can significantly improve your international employees’ experience.

How relokate Supports Your International Talent

• Regular Check-Ins:

  We stay in close contact to answer questions and resolve any housing or relocation challenges.

• Localized Expertise:

  Our team provides city-specific resources, trusted contacts, and up-to-date advice tailored to the employee’s location.

• Employee Feedback Loop:

  We gather and analyze feedback to refine our services and ensure continual improvement in relocation outcomes.

By managing these essential elements, we reduce your HR burden and improve employee retention and satisfaction.

Compliance & Legal Aspects

German tenancy laws protect tenants strongly. It’s important to ensure employees understand their rights and obligations, including lease termination periods and deposit regulations.

Cultural Tips

Living in Germany can differ culturally from other countries. Advising international hires on neighborhood etiquette, recycling, noise regulations, and local customs can help them integrate more smoothly.

Conclusion

Housing is a pivotal part of the international relocation puzzle. By implementing structured, clear housing support policies and partnering with experienced relocation professionals, companies in Germany can ensure their international employees settle quickly, feel secure, and thrive in their new roles.

At relokate, we’re dedicated to making every relocation seamless and successful — from temporary accommodation to long-term housing and beyond.

We support companies and international professionals through every step of the employee life cycle process—from appointment booking to final visa issuance.

Legal Disclaimer: The information provided here and on relokate’s website is for general informational purposes only and does not constitute legal advice.